CHECKLIST OF SUPPORTING DOCUMENTS

FOR AFFIDAVIT OF SUPPORT

SPONSORING PARTY FROM HONG KONG (ONLY RESIDENTS / DEPENDENTS AND WORKING VISA HOLDERS CAN APPLY
  1. HONG KONG I.D. (2 copies)
  2. PASSPORT DATA PAGE (2 copies)
  3. PROOF OF INCOME OR EMPLOYMENT (e.g. bank statement showing balance for the last 3 months (original and copy, employment contract showing salary)
  4. PROOF OF ADDRESS (original and copy)
VISITOR FROM THE PHILIPPINES
  1. COPY OF VISITOR'S PASSPORT DATA PAGE (with more than 6 months validity)
  2. PROOF OF EMPLOYMENT IN THE PHILIPPINES (if employed)

Note:

  1. The Notarials Section may require other supporting documents from the applicant as it deems necessary.

  2. Many Filipino travelers who cannot show their personal capacity to shoulder the costs of the trip may present a notarized affidavit of support and/or guarantee executed by their sponsoring relative or friend who are residing or working in the country they are traveling to. However, the affidavit of support does not guarantee clearance for departure because each traveler will still have to be assessed by the immigration officer based on the totality of his/hers circumstances, including personal capacity to travel, such as appearance, demeanor, current employment, financial capability, etc. at the time that he/she presents himself/herself for departure formalities.

DOWNLOADABLE FORMS

Processing / Releasing Time

Schedule of Fees

Requirements for Notarization and Authentication of Documents

1. Affidavits, Sworn Statements, Certification, etc.

  • Personal appearance of person/s executing/signing the document 
  • Identification (HK ID or Passport) 
  • Original document and photocopy thereof

2.  Acknowledgement of Instruments (Deeds, Power of Attorney, Real Estate Mortgage, Letters, etc.)

  • Personal appearance of person/s signing the document/s, including two witnesses (signature over printed name)
  • Identification (HK ID or Passport) 
  • Original document and photocopy thereof

3.  Affidavit of Consent and Support (for minors with one or both parent/s in HK)

  • Personal appearance of parent/s
  • Identification (HKID [front and back] and Passport [data/visa]) – 2 copies each
  • Form (please see downloadable forms)
  • proof of relationship (i.e., birth certificate for minor/s
  • Original document and photocopy thereof

Note: Per new DSWD guidelines (www.dswd.gov.ph), minors traveling abroad whose parents are living abroad (residents of HK SAR) or are in the foreign service need not secure the Affidavit of Consent and Support (AOCS) and the DSWD Travel Clearance provided, that the minor holds a valid dependent's or permanent resident visa and has a valid passport. If not, the AOCS is being required by the DFA for the passport application processing. Also, minors traveling with either parent or solo parent or legal guardian are exempted from securing the Affidavit of Consent and Support (AOCS) from the Consulate and the Parental Travel Permit (PTP) from the DSWD.

4.  Affidavit of Support (IMPORTANT: Affidavits of Support are only issued to relatives of the sponsor within the 4th degree of consanguinity or affinity.)

  • Personal appearance of person/s signing the document
  • Identification (HKID [front and back] and Passport [data/visa]) – 2 copies each
  • Form (please see downloadable forms)
  • proof of relationship (i.e., birth certificates, marriage certificate, etc.)
  • Original document and photocopy thereof

5.  Affidavit of Consent and Support (WEG) (for foreign passport holders below 15 years old)

  • Form (please see downloadable forms)
  • Personal appearance of parent/s
  • present parent/s’ HK ID or passport
  • 2 photos per child
  • form available at the Visa Section (counters 8)
  • proof of relationship (i.e., birth certificate of child)
  • Original document and photocopy thereof

6. Authentication 

      a.  Documents issued in the Philippines for use in HK

  • Original document authenticated by authorized authentication offices in the Philippines (issuing agency / DFA)
  • Photocopy of document

      b. Documents notarized in Hong Kong for use in the Philippines

  • Original notarized document and photocopy thereof
  • Proof of authority of the notary public

      c.  Documents issued by Hong Kong Government official(s)

  • Original document and photocopy thereof

7.  SHIPMENT OF HUMAN REMAINS FROM HONG KONG SAR TO THE PHILIPPINES

  1. Certified Copy of an Entry in a Register of Deaths issued by the Births and Deaths Registry, Hong Kong SAR or Certificate of Fact of Death issued by the Coroner’s Court, Hong Kong;

  2. Duly notarized certificate issued by the Mortuary or Funeral Director (please see attached sample format – 2nd paragraph should be included if no separate Certificate of Non-contagious Disease is issued);

  3. Transit Permit issued by the Immigration Department, Births and Deaths General Register Office, Hong Kong; and

  4. Fee: HK$200.00

Note:

All the above documents (one set original, 3 sets copies) must be submitted to the Consulate prior to the issuance of Consular Mortuary Certificate and shipment of the remains to the Philippines. (For remains originating in Shenzhen or Guangzhou to be brought to the Philippines via Hong Kong, a Death Certificate duly authenticated by the Consulate General in Guangzhou must be presented together with the other requirements - items 2-4 above)

The original passport of the deceased must be submitted for cancellation.

Sealing of casket or urn by a Consular Officer is no longer required.

8.  Requirements for Bringing the Urn Containing the Cremated Ashes of the Deceased to be Buried/Deposited in the Philippines:

  1. Documents for Authentication with the Philippine Consulate
    1. Certificate of Cremation
    2. Authorization to remove urn containing the ashes of the deceased
    3. Fee: HK$200.00

    Note:

    Please submit the original and photocopies of the above documents prior to shipment of the urn

    Original Death Certificate-relative may apply for authentication to support their claims for insurance, etc. Fee is HK$200.00

    The above documents may be secured from the following:

     

    1. Food and Environmental Hygiene Department

      Cemeteries and Crematoria Office

      1J, Wong Nai Chung Road,

      Happy Valley, Hong Kong SAR

      Te.: 2578 9406

       

    2. Food and Environmental Hygiene Department

      Cemeteries and Crematoria Office

      1st Floor, 6 Cheong Hang Road

      Hung Hom, Kowloon, Hong Kong SAR

      Tel.: 2365 5321

9.  Application for Waiver on the Use of Philippine Flag Vessel

  • Duly accomplished form in five (5) sets (please see downloadable forms)
  • Photocopy of packing list
  • Photocopy of bill of lading 
  • Application letter addressed to the Consul General

10.  Establishing Regional Headquarters in the Philippines

  • Letter-request on the issuance of a certificate
  • Copy of HK Business Registration  
  • Copy of Memorandum and Articles of Association
  • Company Profile (including business address, nature of business, members of Board of Directors and list of affiliates in Asia-Pacific) 
  • Board resolution authorizing the establishment of the regional headquarters in the Philippines

Note:  for further inquiries, pls. call 2823-8559 (Trade Office)

11.  Requirements for the Issuance of the Provisional Certificate of RP Registry (PCPR) 

  • Request letter from authorized agent or party
  • Business registration certificate of agent
  • Certificate of registry of the vessel
  • Bureau Veritas classification or class certificate and Survey Form
  • Ship's particulars (size, tonnage, building material, speed, etc)
  • MOA between exporter and importer
  • Authority from Philippine MARINA (thru OSEC/ISS) for vessel to be issued a PCPR

12.  Renunciation of Philippine Citizenship

  • Personal appearance
  • All RP passports (old and new) with 3 photocopies each (impt. pages only)
  • Affidavit of renunciation - Original document and photocopy thereof
  • Birth Certificate – original & 3 copies
  • HK ID – original & 3 copies
  • Letter from HK Immigration – original & 3 copies
  • Marriage Certificate (if married) – original & 3 copies
  • Fees: HK$200.00 (for AOR notarization); HK$200.00 (for Certificate of Renunciation)
  • Processing period:  2 working days

13. For Certification to Avail of the Exemption from Withholding Tax on Interest Income Derived from Foreign Currency Deposit Units (FCDU) Maintained by Non-Residents in RP as Required by BIP Reg. No. 10-98

  • Letter request
  • Letter from the bank
  • Original passport and HK ID with photocopies (visa page)
  • Issue Certification

14. For Certification to Avail of Tax Exemption for Personal/Household Belongings for Presentation to RP Customs Authorities (Expats returning to RP for Good)

  • Letter request stating that you/your family will reside permanently in RP (state number of years of stay/work in HK)
  • Original passport and HKID – with copies
  • Copy of Air way Bill / Bill of Lading
  • Copy of packing list
  • Letter from company – stating no. of years of service and position

15.  Philippine Procedure in the Importation of Live Pet Animals from Hong Kong

  1. Documentary Requirements:

    1. Secure a Sanitary Phytosanitary (SPS) Import Clearance for live pet animals (dogs & cats only)

      1. Download the SPS Import Clearance application form from the Bureau of Animal Industry (BAI) (Application for the Importation of Pets) http://www.bai.da.gov.ph/index.php/downloadable-service-transaction-forms/file/57-application-for-import-of-pets

      2. Email the accomplished form to the Bureau of Animal Industry at nvqsonline@bai.da.gov.ph

      3. Once approved, the BAI will send an email notification of your SPS Import Clearance, which will have a validity of 2 months.

    2. Secure an International Veterinary Health Certificate (IVHC) from the proper veterinary authority of Hong Kong stating that the animals have been carefully examined and found to be free from and have not been exposed to dangerous communicable animal diseases.

    The Veterinary Health Certificate must be duly authenticated by the Philippine Consulate General through its Notarial Section. Contact information are as follows:

    Address : 14/F United Centre, 95 Queensway Admiralty, HK
    Telephone No: 852- 2823 8550
    Email Address: notarial_info@philcongen-hk.com

    Requirements for authentication:

    1. Original and photocopy of the International Veterinary Health Certificate duly stamped by the Hong Kong Agriculture, Fisheries & Conservation Department.

    2. Authentication fee of HK$200.00. Processing time is two (2) working days. Should you wish to expedite the release of the authentication of the Veterinary Health Certificate, an additional HK$80.00 will be charged and the document will be released the following working day.

  2. Present the Veterinary Health Certificate and the SPS Clearance issued by the BAI upon arrival at the Veterinary Quarantine Unit in any of the Philippines’ airports. Fee for SPS Import Permit is Php100.00 while the landing inspection fee for the first two heads is Php250.00 and Php300.00 for each succeeding head. Fees are subject to change without prior notice

For further inquires please contact the Notarial Section at

Tel No. 2823 8548 or 2823 8550

Office hours from 9:00 a.m. to 4:00 p.m. / Sunday to Thursday

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NOTE:  Processing of documents takes only one (1) working day.  However, the processing period for authentication of five (5) or more documents and  for issuance of waiver on the use of RO Flag Vessels and PCPR is two (2) working days.

Email:  notarial_info@philcongen-hk.com

DOWNLOADABLE FORMS

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PROCESSING / RELEASING TIME:

Processing Time:

9:00 A.M. to 4:00 P.M.

Sunday - Thursday

Counter 9

Releasing Time:

3:00 P.M. to 4:00 P.M.

Sunday - Thursday

Counter 9

PROCESSING PERIOD

Processing

Processing period for all notarial services is three (3) working days following the date of the application. For example, an application submitted on Sunday, June 20, 2010 will be released on Wednesday, 23 June 2010. An application submitted on Wednesday, 23 June 2010 will be released on Monday, 28 June 2010.

The Philippine Consulate General is open to the public from Sundays to Thursdays and closed on Fridays, Saturdays and all statutory holidays of the Philippines and Hong Kong (please click here for the list of statutory Philippine and Hong Kong holidays observed for CY 2010).

Processing may be expedited upon payment of a corresponding express fee  of HK$ 85 or US$ 10.00 per document (please refer to schedule of fees). Releasing of expedited documents will be on the next working day of the application and payment.

Please email inquiries to e-mail address notarial_info@philcongen-hk.com.

 

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NOTARIAL SERVICES
 

US Dollars

HK Dollars

Affidavit of Support/Consent 25.00     200.00  
Acknowledgment of Instruments (Deeds Powers of Attorney, Real Estate Mortgage, etc.) 25.00     200.00  
Authentication of the Signature 
Authenticating a Notary Public
25.00     200.00  
Jurat (Sworn Statements, Letters) 25.00     200.00  
Original Seen 25.00     200.00  
Seen and noted 25.00     200.00  
Contracts (Authentication & Verification) 35.00     280.00  
Taking of Deposition 25.00     200.00  
Consular Mortuary Certificate 25.00     200.00  
Application for Waiver on the Use of Philippine Flag Vessel 60.00     510.00  
Certificate of Establishment of Regional Headquarters in the Philippines 25.00     200.00  
Any Other Certification 25.00     200.00  
Report/Registration of Marriage 25.00     200.00  
Expedite fee (release by next working day) 10.00     80.00  

IMPORTANT: The Consulate reserves the right to require the applicant to produce additional documents, as applicable to his/her case, to help establish his/her identity, and other data in his/her application.

 

Copyright (C) Consulate General of the Philippines

14/F United Ctr, 95 Queensway, Admiralty, H.K.       Tel : 2823-8500 / 2823-8501     Fax :  2866-9885 / 2866-8559